YOUR PRIVACY IS IMPORTANT TO US
Mary Immaculate Catholic Parish Eagle Vale complies with the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles (APPs) in the Privacy Act.
We respect and value the personal information that you are willing to entrust to us, and this policy explains how we collect, hold, use, disclose and otherwise manage that personal information. It does not relate to records collected and held by the Parish school. The school has a separate policy statement, which is available on request from their website.
WHAT KIND OF PERSONAL INFORMATION DO WE COLLECT AND HOW DO WE COLLECT IT?
Personal information means information or an opinion about an identified individual, or an individual who is reasonably identifiable, regardless of whether the information or opinion is true or not, or whether it is recorded in a material form or not.
Sensitive information is a subset of personal information, which is given a higher level of protection under the Privacy Act. It includes, amongst other things, health information about you, your criminal record and your religious beliefs or affiliations.
We collect and hold personal information, which may include sensitive information about:
- children and their parents and/or guardians and may be related to children receiving sacraments or pastoral care. It may relate to the child’s enrolment at the Parish school, after school care facility or sporting association;
- adults receiving sacraments or pastoral care and witnesses to sacraments;
- job applicants, volunteers and contractors; or
- fundraising, including banking or other payment details.
This information may include:
- your name
- images of you;
- your contact details, including email address, mailing address, street address and/or telephone number;
- your marital status and/or anniversary;
- your age and/or date of birth;
- your demographic information, such as postcode;
- your preferences and/or opinions;
- household membership information;
- information you provide to us through parish surveys;
- your browser session and geo-location data, device and network information, statistics on page views and sessions, acquisition sources, search queries and/or browsing behaviour;
- information about your access and use of our Site, including through the use of Internet cookies, your communications with our Site, the type of browser you are using, the type of operating system you are using and the domain name of your Internet service provider;
- additional personal information that you provide to us, directly or indirectly, through your use of our Site, associated applications, associated social media platforms and/or accounts from which you permit us to collect information; and
- any other personal information requested by us and/or provided by you or a third party.
PERSONAL INFORMATION YOU PROVIDE
We will generally collect your personal information by way of forms, paper or online, filled out either by the individual or their guardian/responsible person, face-to-face meetings, interviews and telephone calls.
PERSONAL INFORMATION PROVIDED BY OTHER PEOPLE
In some circumstances, a third party including other parishes, may provide us with your personal information, e.g. a reference about an applicant for a position.
In some cases where you do not provide personal information we request, you or your child may not be able to receive the sacrament or be enrolled in the Parish program, or the Parish may not be able to assess your job or volunteer application.
You may also choose to deal with us on an anonymous basis or using a pseudonym. However, we will need to identify you in many circumstances, for example, to administer certain sacraments or to provide, care for your children or to process a job or volunteer application.
HOW WILL WE USE THE PERSONAL INFORMATION YOU PROVIDE?
We will use personal information we collect from you to:
- to enable you to access and use our Site, associated applications and associated social media platforms;
- to contact and communicate with you (unless you tell us not to);
- for internal record keeping and administrative purposes;
- for analytics, parish development, including to operate and improve our Site, associated applications and associated social media platforms;
- to run competitions and/or offer additional benefits to you;
- administer the sacraments and pastoral care;
- keep you informed about matters relating to spiritual life, through correspondence and newsletters;
- look after your spiritual and physical wellbeing;
- provide care for your child(ren) while under our supervision;
- fundraise, seek and administer donations;
- tell you about events and developments in the Church and our community;
- assess your job or volunteer application;
- manage our volunteers;
- satisfy the Parish’s legal obligations and allow the Parish to discharge its duty of care.
TO WHOM MIGHT WE DISCLOSE PERSONAL INFORMATION?
In particular circumstances, we may disclose personal information held about an individual to:
- Church authorities such as other Parishes or the Diocese of Wollongong;
- people providing services to the Parish, including employees, contractors, volunteers and any third-party service providers, including (without limitation) IT service providers, data storage, webhosting and server providers, maintenance or problem-solving providers, professional advisors and payment systems operators;
- recipients of Parish publications;
- parents and/or guardians;
- courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights; anyone to whom you authorise the Parish to disclose information.
By providing us with personal information, you consent to the disclosure of your personal information to third parties who reside outside Australia and acknowledge that we are not required to ensure that those third parties comply with Australian privacy laws.
Overseas disclosures: We will only disclose personal information about you or your child outside Australia where you have requested that we do so. Where you make such a request, you agree and acknowledge that we will have no control over the information that we disclose, and that we will not be able to ensure that the overseas recipient handles that information in accordance with the Privacy Act, the Australian Privacy Principles and any other applicable Australian laws.
You may opt out of receiving communications from us about our services and activities including fundraising, at any time by contacting us on the details below.
MANAGEMENT AND SECURITY OF PERSONAL INFORMATION
Our workers are required to respect the confidentiality of the information and privacy of individuals. We have in place steps to protect the personal information we hold from misuse, interference, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password restricted access rights to computerised records.
Where we no longer require personal information for a purpose for which we can use or disclose it under the Privacy Act, we will take reasonable steps to destroy or de-identify that information, unless it would be unlawful for us to do so.
HOW WE TREAT PERSONAL INFORMATION THAT IS ALSO SENSITIVE INFORMATION
Sensitive information is a subset of personal information that is given a higher level of protection under the Australian Privacy Principles. Sensitive information means information relating to your racial or ethnic origin, political opinions, religion, trade union or other professional associations or memberships, philosophical beliefs, sexual orientation or practices, criminal records, health information or biometric information.
When you submit sensitive information via the Websites, your information is protected both online and offline. We use appropriate security measures to protect the security of your data both online and offline.
YOUR RIGHTS AND CONTROLLING YOUR PERSONAL INFORMATION
Restrict: You may choose to restrict the collection or use of your personal information. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us using the details below.
Access: You may request details of the personal information that we hold about you. An administrative fee may be payable for the provision of such information. In certain circumstances, as set out in the Privacy Act 1988 (Cth), we may refuse to provide you with personal information that we hold about you.
Correction: If you believe that information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us using the details below. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading or out of date.
Complaints: If you believe that we have breached the Australian Privacy Principles and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint.
Unsubscribe: To unsubscribe from our e-mail database or opt-out of communications (including marketing communications), please contact us using the details below or opt-out using the opt-out facilities provided in the communication.
STORAGE AND SECURITY
We are committed to ensuring that the personal information we collect is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the personal information and protect it from misuse, interference, loss and unauthorised access, modification and disclosure.
COOKIES AND WEB BEACONS
We may use web beacons on our Site from time to time. Web beacons (also known as Clear GIFs) are small pieces of code placed on a web page to monitor the visitor’s behaviour and collect data about the visitor’s viewing of a web page. For example, web beacons can be used to count the users who visit a web page or to deliver a cookie to the browser of a visitor viewing that page.
LINKS TO OTHER WEBSITES
CONSENT AND RIGHT OF ACCESS TO THE PERSONAL INFORMATION OF CHILDREN
We assess whether a child has the capacity to make their own privacy decisions on a case-by- case basis, having regard to matters such as their age and circumstances. Generally, individuals over 15 years will have the capacity to make their own privacy decisions.
For children under 15 years or who otherwise do not have capacity to make these decisions for themselves, we will refer any requests for consent and notices in relation to personal information to the parent and/or guardian. We will treat consent given by a parent and/or guardian as consent given on behalf of the child and notices to parent and/or guardians will act as notice given to the child.
Mary Immaculate Catholic Parish Eagle Vale
Phone (02) 4626 3055
2 Aquamarine Drive
Eagle Vale NSW 2558